Terms & Conditions
1. AGREEMENT TO TERMS
By engaging R2A Visuals for any creative visual media services, the client ("Client") agrees to be bound by the following terms and conditions ("Terms"). These Terms, along with any separate written proposal or contract for specific services, constitute the entire agreement between the Client and R2A Visuals.
2. SERVICES AND SCOPE OF WORK
R2A Visuals agrees to provide professional visual media services, which may include photography, videography, and/or post-production work, as specifically outlined in the project proposal provided to and approved by the Client. Any request for services outside of the agreed-upon scope may be subject to additional fees and a revised project timeline.
3. FEES AND PAYMENT
a. Project Fee: The Client agrees to pay R2A Visuals the total fee specified in the project proposal.
b. Deposit: A non-refundable deposit, typically 50% of the total project fee, is required to secure the booking and begin work. No work will commence until the deposit is received.
c. Payment Schedule: The remaining balance is due upon the final delivery of the project deliverables, or as otherwise specified in the proposal.
d. Late Payments: A late fee of 5% of the outstanding balance may be applied for every 30 days the payment is past due.
4. CANCELLATION AND RESCHEDULING
a. Cancellation: If the client cancels a project, the non-refundable deposit will be forfeited. If the project is canceled within 7 days of the scheduled shoot or deadline, the Client may be responsible for the full project fee, unless otherwise agreed upon in writing.
b. Rescheduling: The Client may request to reschedule a project without penalty if the request is made at least 7 days prior to the scheduled date. Rescheduling requests made within 7 days may result in a rescheduling fee.
c. Force Majeure: R2A Visuals is not liable for delays or failure to perform its obligations due to events beyond its reasonable control, including but not limited to, natural disasters, severe weather, or unforeseen technical failures. In such cases, R2A Visuals will work with the Client to reschedule the project.
5. COPYRIGHT AND USAGE RIGHTS
a. Copyright Ownership: All copyrights for the visual media created by R2A Visuals remain the exclusive property of R2A Visuals. This includes, but is not limited to, all raw files, edited images, and final video clips.
b. License Grant: R2A Visuals grants the Client a limited, non-exclusive, non-transferable license to use the final, delivered visual media for the specific purposes and duration outlined in the project proposal. Any use outside of the granted license requires prior written permission from R2A Visuals and may be subject to additional fees.
c. Prohibited Use: The Client is prohibited from: i. Selling or sub-licensing the visual media to any third party. ii. Altering or modifying the visual media without R2A Visuals' written consent. iii. Using the visual media in a manner that is defamatory, obscene, or illegal.
6. CLIENT RESPONSIBILITIES
The client is responsible for: a. Providing clear and timely communication, feedback, and all necessary materials (e.g., product samples, access to locations). b. Securing all necessary permissions, licenses, and releases for any locations, properties, or individuals featured in the visual media. c. Ensuring all provided information and materials are accurate and do not infringe on any third-party rights.
7. LIMITATION OF LIABILITY
a. In the event of an unforeseen technical failure, loss of data, or any other issue that prevents R2A Visuals from delivering the final product, R2A Visuals' liability is limited to the return of any fees paid by the Client, less any expenses incurred.
b. R2A Visuals is not liable for any indirect, incidental, or consequential damages resulting from the use or inability to use the delivered visual media.
8. CONFIDENTIALITY
Both parties agree to keep confidential any proprietary or sensitive information obtained during the course of the project, including but not limited to, trade secrets, business plans, and financial information.
9. GOVERNING LAW
This agreement shall be governed by and construed in accordance with the laws of the State of New Jersey, United States.
10. DISPUTE RESOLUTION
Any disputes arising from this agreement shall be resolved through good faith negotiation between the parties. If a resolution cannot be reached, the dispute shall be submitted to binding arbitration in accordance with the rules of the American Arbitration Association.
11. ENTIRE AGREEMENT
These Terms, together with the project proposal, constitute the entire agreement between the Client and R2A Visuals and supersede all prior or contemporaneous understandings and agreements.
12. ACKNOWLEDGMENT OF TERMS
By making a deposit or otherwise confirming their engagement with R2A Visuals, the client acknowledges that they have read, understood, and agreed to these Terms and Conditions.
Disclaimer: This document is a general template. It is highly recommended that you consult with a legal professional to ensure these terms are appropriate for your specific business needs and are enforceable in your jurisdiction.